Checklist Competitors - Features Comparison Chart

 

Disclaimer

The following comparison table has been compiled by the Checklist for Jira team. We try to provide an impartial comparison, but since we are not experts in all apps, there might be discrepancies. If you think that some statements here are inaccurate, please reach out to us via support@herocoders.com. This table was last reviewed on Sep 16, 2022.

Features Comparison

Checklist for Jira is the most popular checklist app for Server/Data Center on the Atlassian Marketplace. The table below shows a feature comparison with the next three most popular checklist apps.

Supported

Partially Supported or App has less capability than other apps.

Not Supported

Feature

General Functionality

Multiple Checklists

More than one checklist per issue

Via multiple Custom Fields and/or Custom Fields' contexts.

Each Issue can have multiple independent checklists.

Via multiple Custom Fields and/or Custom Fields' contexts.

Each checklist can be individually contextualized

Individual checklists can be controlled to appear only on specific project and/or issue type.

Each Checklist is individually configurable

You can configure the look and feel as well as the features of each checklist separately.

Search by Checklist

You can search for data targeting a specific checklist.

Collapsible checklist

When there are multiple checklists on a page, checklists can be collapsed to save space.

Contextualization

Can control the visibility of a checklist per project and/or issue type

Per Project

Per Issue Type

Checklist size and storage

How many items and characters can be stored in the checklist.

Unlimited number of checklist items.

Unlimited number of checklist items.

Loss of functionality when exceeding 32,768 characters.

Limited to 32,768 characters across all checklists in an issue.

Limited to 500 characters for a checklist item.

Do not allow duplicate item names.

Global Items

Global Items are items automatically applied to all applicable issues at once. When you add/change/delete global items, the changes are automatically applied to new and existing issues with the checklist.

Default Value

Feature

Checklist items are automatically added to an issue after the issue has been created.

Available in the Create Dialog

Checklist items are available in the create dialog and can be modified while creating the issue.

Display Locations in Issue View

Create Dialog, Edit Dialog and Transition Screens

Issue Tabs

Issue View - Left Panel

Issue View - Right Panel

Filter completed items

Filter out all completed items from the checklists, leaving only incomplete items.

Prevent addition of local items

No one can add extra local items besides the default values.

Only possible when a default value is set.

Concurrent Editing

Multiple people working on the same checklist do not overwrite each other’s changes.

Concurrent editing is possible in “Panel” display mode.

Lock on Resolution

Checklists can be locked to prevent edits once an issue is resolved.

Operation History (Audit Trail)

Checklist operations can be reviewed at a later time to determine who did what, and when.

All modifications are tracked in the issue history panel along with the issue’s changes.

All modifications are tracked in the issue history panel along with the issue’s changes.

Independent panel showing all checklist’s modification together.

Independent panel showing all checklist’s modification together.

Access Management (Permissions)

Via proprietary permission page.

Via project permission page.

Via proprietary permission page.

Can only limit editing permission to admin or reporter.

Cloning Checklist when issue is cloned

Additional Languages

Full English, French and German translations.

Full English and Russian translations. Partial German translations.

Rendered in Confluence

Renders a read-only representation of the Checklist in Confluence.

Adaptable Checklist Header

Ability to controls the visibility, appearance and information displayed in the Checklist Header.

Ease of Installation

Steps required to have the checklist displayed in an issue right after installation.

Since the checklist is a custom field type, the custom field itself must be created, configured and and added to screens before being displayed on an issue (as with any custom field).

Checklist is available in issues right after installing the app.

Checklist is available in issues right after installing the app.

Since the checklist is a custom field type, the custom field itself must be created, configured and and added to screens before being displayed on an issue (as with any custom field).

Checklist Bulk Operation

Edit checklist in a Text Editor

The entire checklist can be edited via markdown in a single page.

Copy & Paste checklist from Clipboard

A markdown representation of the entire checklist can be cut and pasted to/from the clipboard.

Can only be cut and pasted inside the text editor.

Can be pasted directly in input field or the text editor.

Copy checklist from Email, Slack, Skype, etc.

A markdown representation of the entire checklist can be shared via different text based tools.

Change all checklist items at once

Check/Uncheck

Status

Assignee

Due Date

Priority

All of the above, simultaneously

Apply changes only to check/unchecked items

Reset Checklist

Reset the checklist to the same state as it was when the issue was created.

Jira Issue Bulk Operation

Change the checklist when multiple issues are selected and changed in a bulk operation.

You can do bulk changes by editing a text representation of the checklist.

Convert multiple items to issues

Feature

Display Issue Create Dialog

Convert multiple items to sub-tasks

Feature

Display Issue Create Dialog

Checklist Items

Markdown

Full Multiline Markdown

Items themselves do not support multiline. You can add more lines to an item in the text editor mode. However, the additional lines are added below the item, outside of it.

Does not support advanced Markdown such as emojis and tables.

Allows multiline within a item.

Limited set of markdown syntax available.

Does not follow standard Markdown specifications.

Simplified Markdown

Offers a limited set of markdown syntax in a single line format.

Image Linking

Does not support images inside section heading, only within items.

Item Description

Feature

Description can only be added from the text editor, not directly in the item.

Collapsible

Collapse/Expand all descriptions

User can collapse or expand the description of all items at once.

Information bubble

Display an icon which can be moused over to display the description.

Mandatory vs Optional

Items can be marked as mandatory or optional. This can then be used in validating the checklist’s completion.

Item Statuses

Feature

Different per Checklist

Each checklist can have its own independent set of statuses.

Configurable

Statuses can be added, removed, renamed, and reordered.

Default statuses cannot be renamed or deleted.

New statuses can be added and deleted, but not renamed.

Statuses cannot be reordered.

Checkbox linked to status

Links status to the checkbox’s state (selecting a status marks the checkbox as checked).

More control over how statuses and checkboxes interact with each other.

Clicking on a checkbox never automatically sets a status.

Clicking on the checkbox will always set the status to Closed and unchecking it will always set the status to Open.

Inverting the checkbox state will always invert the status.

Clicking on a checkbox never automatically sets a status.

Can be disabled

Ability to disable item statuses (use checkboxes only).

Item Due Date

Feature

As an independent field with a calendar popup to select/modify the date.

Inside the item’s text. Calendar popup is triggered by typing //. Once the date has been selected, you cannot modify it from a calendar popup, only by deleting the date and retyping //.

Inside the item’s text. Calendar popup is triggered by typing //. Modify the date by clicking it.

Date & Time

Can set the time as well as the date.

Color coding

Displays the date in different colors to indicated past, current and future dates.

Can be disabled

Cannot be disabled but remains invisible unless a due date is added in the item’s text.

Item Priority

User Assignment

Feature

As an independent field with a user selection popup to select/modify the assignee. Popup also contains actions to unassign, or assign to self.

Inside the item’s text. User popup is triggered by typing @ followed by a letter. Once the assignee has been selected, you can only modify it by deleting the assignee and retyping @.

Inside the item’s text. User popup is triggered by typing @ followed with a letter. Once the assignee has been selected, you can only modify it by deleting the assignee and retyping @.

Inside the item’s text. User popup is triggered by typing @ followed with a letter. Once the assignee has been selected, you can only modify it by deleting the assignee and retyping @.

Display user’s avatar and name

Can be configured to display the avatar, name or both.

Only displays name.

Only displays name.

Access to user’s profile

Mouse over displays user’s information and link to profile.

Clicking on user’s name opens its profile.

Send Notification

Not native to the app but can be achieved via Automation, which gives greater flexibility and control on the notification and the associated message.

Notifications can be disabled. HTML rendering of the items assigned to you.

Can be disabled

Cannot be disabled but remains invisible until a mention is added in the item’s text.

Cannot be disabled but remains invisible until a mention is added in the item’s text.

Cannot be disabled but remains invisible until a mention is added in the item’s text.

User Mention

@ mention users within the item’s text

No logic behind @mention. Purely aesthetic rendering.

Displays a popup to select the user.

Displays a popup to select the user.

Displays a popup to select the user.

Section Heading

Feature

Items can be visually regrouped under a section.

Collapsible Heading

All items underneath the section heading can be collapsed to hide/display them.

Collapsed by default when issue is opened

Move Heading Section with all of its children

Add items directly under a section

Bulk operations for all items under a section heading

Summary count of items under a section heading

Issue Link

Ability to recognize an issue key in the item’s text and render a hyperlink.

Renders the link with the issue’s key only.

Renders the link with the issue’s icon, key and name.

Renders the link with the issue’s icon, key and name.

Convert item to issue

Feature

When the checklist is displayed as a panel.

Display Issue Create Dialog

By showing the Issue Create Dialog, more properties can be set during issue creation.

Convert item to sub-task

Feature

Display Issue Create Dialog

Last Check / Uncheck User

Shows who last checked/unchecked an item without consulting the operation history.

Templates

All users can create and manage their own templates

All users can create templates and edit templates they own.

All users can create and edit any project templates.

Project Managers can create templates for their projects

Admins can create global templates

Template permissions can be configured

Administrators can disable the ability to import templates.

Administrators can configure which project roles can create templates from issues.

Administrators can disable templating mechanism for users and project managers by disabling app’s modules.

User can mark templates as favorites

Project Managers can pin templates for quick access

Templates can be automatically applied to issues

Administrators can use Default Local Items to import a template directly on the create screen.

Administrators can use a post function to import a template with advanced conditions.

Project managers can use Automation for Jira to import a template with advanced conditions.

Administrators can configure advanced conditions.

Project managers can configure for which issue types the template will automatically be applied to.

Administrators can configure advanced conditions on any template.

Project managers can configure advanced conditions on their project templates.

Agile Board Integration

Modify Checklist in issue details

When a card is selected, users can modify the checklist in the right side panel.

Progress Shown on Agile Cards

Checked / Total

Shows the number of completed items, for example 3/4.

Progress bar

Custom Labels

Users can create their own labels using custom text and predefined %progress variables%.

JQL Search

Basic Search

JQL Functions

Search for checklists where all items are checked

Search for checklists where all items are unchecked

Search for checklists where all mandatory items are checked

Search for a range of completion %

Search for a range of completion % within a section heading

Search for a specific status

Search for checklists with items assigned to me

Search for specific due date and/or range

Search for items matching multiple criteria

When using JQL operators (OR, AND), the search result will return the issue where the terms were found anywhere in the checklist.

This feature allows users to match multiple terms inside the same checklist item.

Limited to the item name, status and checkbox fields.

Search result display format

When in the search page, the result of the search can be displayed in a “List View” showing multiple fields.

Complete Checklist

The entire checklist is rendered as in the issue view.

Checked / Total

Progress bar

Custom Label

Users can create their own labels using custom text and predefined %progress variables%.

Workflow Operations

Workflow Condition

Feature

Supports multiple conditions listed below.

Supports “All items checked” and “All mandatory items checked”.

Conditional Rules

Can be conditionally applied to specific checklists and/or Issue fields (via JQL or other mean)

Can apply to a specific list of checklists, or all.

Can have issue type, label or JQL condition.

Must select which checklist field it applies to.

Workflow Validation

Feature

Supports multiple validators listed below.

Supports “All items checked”

Supports “All items checked” and “All items have a status set”

Supports “All items checked”, “All mandatory items checked”, “All items must have statuses”, “No items must have statuses”.

Conditional Rules

Can be conditionally applied to specific checklists and/or Issue fields (via JQL or other mean)

Can apply to a specific list of checklists, or all.

Can have issue type, label or JQL condition.

Can apply to a specific checklist, or all.

Must select which checklist field it applies to.

Workflow Function

Append / replace items

Append / replace items from template

Changes to the template are not kept in sync with the post function.

Apply changes to existing items

Modify checklist items:
- Check or uncheck all items.
- Remove or set statuses.

Conditional Rules

Can be conditionally applied to specific checklists and/or Issue fields (via JQL or other mean)

Jira Service Management

Agent View

Customer Portal

Displayed as read-only

Customer can interact with the checklist

Automation for Jira

Modify Checklist via Edit Issue Action

Modify the entire checklist

Append new items

Third Party Extension

Extensions loaded inside Automation for Jira which allow users to perform more complex operations.

Import Template Action

Checklist Condition

Checklist Changed Trigger

Smart Values

Import/Export

Server to Cloud

Cloud to Server

Export to CSV

Import from CSV

Import from Trello

Dashboard

Custom Gadgets

Items assigned to me

Atlassian Gadgets

Heat Map and Pie Chart

Checklist item’s statistics can be displayed inside the gadgets.

Filter Results

Capability to display checklists' summaries inside the gadget.

Can display checklist, checked / total, progress bar and custom labels.

Can only display checklist and checked / total.

Can only display checked / total progress.

Can only display the checklist item names.

Configurability

Look & Feel

Strike Through Effects

Hide Checklists with no items from issue view

Only available in custom field display mode.

Only show items that are checked on issue view

Only available in custom field display mode.

Show truncated list of items

Shows a limited number of items to save real estate. Expand to show all items.

Only available in custom field display mode.

Compact View

Status selector location

Status selector can be move to different positions.

Can be positioned after the checkbox or at the end of the item’s text.

Checklist Behaviors

Checklist features can be individually turned ON or OFF to fit specific needs.

Dozens of features can be individually turned ON or OFF.

Customization (Developer Support)

REST API

Scripting

Checklist can be accessed via scripting

Easy access to item’s data

Can iterate over all items, each item being an object containing different properties (name, completion, status, etc.).

Data is stored in a text format so each item must be parsed individually.

Data is stored in a JSON string and must be parsed.

Library of scripting examples

Third Party Apps Integration

Configuration Manager for Jira

Issue Printer

Xporter

HelpDesk for Jira

Script Runner

Power Scripts

JWME